7 Common Causes of Data Loss in Utah and How to Prevent Them

coworkers sitting at desk working on data recovery for company

From financial records to customer information, losing critical data can cripple a company’s operations and reputation. Without it, you can’t perform daily tasks, make informed decisions, or maintain your competitive edge. In Utah, data loss is a common problem for many companies, costing millions of dollars. Here are seven common causes of data loss in Utah and how to prevent them.

Hardware Failures

One of the most common causes of data loss in Utah is hardware failure. Hardware components, such as hard drives and solid-state drives (SSDs), have a finite lifespan. Over time, these components can degrade or fail unexpectedly.

Signs of impending hardware failure include unusual noises emanating from the hardware, slow system performance, or frequent crashes. To prevent data loss due to hardware failure, it’s essential to implement regular hardware diagnostics, monitor system health, and maintain up-to-date backups.

Human Error

Despite the advancements in technology, employees remain a significant source of data loss—some studies claim up to 88% of data loss is caused by simple human error. Accidental data deletion, overwriting, or mishandling of sensitive information can lead to critical data loss incidents.

Training and education are essential to mitigate this risk. Companies should provide employees with clear guidelines on data handling and regularly remind them of best practices.

Malware and Ransomware

In 2020, the University of Utah hospital fell victim to a ransomware attack, costing them $457,000. Malicious software, including malware and ransomware, poses a significant threat to businesses in Utah. These malicious programs can infect systems, encrypt data, or steal sensitive information.

Signs of malware infection include unexpected pop-ups, system slowdowns, or unusual network activity. To prevent malware-related data loss, businesses must employ robust cybersecurity measures, including firewalls, antivirus software, and employee training. Regularly updating and patching software is crucial to addressing vulnerabilities that malware exploits.

Natural Disasters

If the past year was any indication, Utah is not immune to natural disasters like floods, wildfires, and extreme heat or snow. These events can damage or destroy physical hardware, leading to data loss. A proactive approach involves having offsite backups and a comprehensive disaster recovery plan.

Offsite backups ensure that data remains accessible even in the event of physical damage to the primary business location. Additionally, having a well-defined disaster recovery plan that includes data restoration procedures, alternative office locations, and communication strategies is vital to minimizing data loss during such crises.

Power Outages

Power surges and outages can result in data corruption or loss if systems are not adequately protected. Frequent power issues may indicate a need for better power management, including the use of uninterruptible power supplies (UPS) to provide a stable power source during outages and protect critical hardware.

Software Glitches and Bugs

Software errors can cause data corruption or loss, especially when updates or patches are not applied promptly. Frequent crashes and unexplained software behavior may signal underlying issues.

Preventive measures include regularly updating and patching software, monitoring for unexpected behavior, and maintaining a system for reporting and addressing software glitches promptly.

Theft and Physical Damage

Although considered one of the safest states in the US, no business is immune to physical crime. Theft or damage to equipment can result in data loss. Security measures, such as surveillance systems and access control, can help deter theft and limit physical damage. In cases of theft, remote data wiping for stolen devices can help prevent data breaches.

Prevent Damage to Your Business with Proper Planning

To protect your business from data loss, it’s essential to have a robust data recovery plan in place. Here’s what typical data recovery in Utah looks like:

  1. Data Backup: Regularly back up all critical data to secure and offsite locations. Automated backups can ensure data is continuously protected. Data should be backed up incrementally to minimize data loss in case of incidents.
  2. Disaster Recovery Plan: Develop a comprehensive disaster recovery plan that includes data restoration procedures, alternative office locations, and communication strategies in the event of a disaster. Regularly test the plan to ensure its effectiveness. For data recovery in Utah, include a report to the FBI’s Internet Crime Complaint Center (IC3).
  3. Data Security Measures: Implement robust cybersecurity measures to defend against malware and ransomware attacks. Regularly update and patch software to prevent vulnerabilities. Conduct employee training and awareness programs to enhance security.
  4. Employee Training: Educate your staff about data protection best practices and the importance of safeguarding sensitive information. Create a culture of data security within your organization.
  5. Regular Testing: Test your data recovery and disaster recovery plans periodically to ensure they are effective and up to date. Simulate different scenarios to identify and address potential gaps.

Galaxy IT Protects Your Irreplaceable Data

When it comes to data recovery in Utah, Galaxy IT stands out as a trusted partner. With years of experience and a track record of success, our team offers quick and quality data recovery solutions tailored to your business’s unique needs. Whether you’re dealing with hardware failures, data breaches, or natural disasters, Galaxy IT’s expert team is ready to help.

Schedule a free assessment to see if we’d be a good fit for your data recovery in Utah.