Why Setting Email Security Protocols Within Your Company is Essential

man working from home on laptop at desk

How many times have you jumped into your email today? If you’re anything like the average email user, you’ll check your email around 15 times a day. And with almost half of all email being spam, even the savviest spam checkers can get tricked sometimes.

With email being such a prominent form of communication in the modern world, it’s no wonder that email security protocols have become essential for companies to implement. The risk of personal and sensitive information falling into the wrong hands is a constant threat, making it crucial for companies to take proactive measures to protect their data.

If you’re worried about your email being a straight shot for hackers, it’s time to take a look at your email security protocols.

What’s the Point of Email Security Protocols?

Imagine your business as a digital fortress, fortified with layers of security measures, each playing a vital role in fending off cyber threats. Email security protocols are one of those essential layers, acting as the digital gatekeepers responsible for safeguarding your valuable and sensitive information.

Keeping Cyber Criminals at Bay

Cyber criminals are relentless in their pursuit of sensitive data, financial information, and business secrets. Setting email security protocols is your first line of defense. These protocols act as a virtual moat, thwarting phishing attacks, malware infections, and unauthorized access to your corporate communication.

Protecting Valuable, Sensitive Information

Your business emails are a treasure trove of sensitive information, from confidential client data to financial transactions. Email security protocols are your sentinels, ensuring that this information remains confidential and secure. Without them, your fortress becomes vulnerable to data breaches and theft.

Avoiding Disruptions in Work Processes

In today’s fast-paced business environment, disruptions are costly. A successful cyberattack can paralyze your operations, leading to downtime, lost revenue, and damage to your reputation. Effective email security protocols are ready to prevent such disruptions.

Current Email Best Practices: Lessons from Data Breaches

Learning from the mistakes of others is often the best way to protect your own business.

Numerous high-profile data breaches have occurred due to email security vulnerabilities. Institutions like the Department of Defense, the City of Portland, and Kaiser Permanente have all faced costly breaches that compromised their customers’ data. Businesses can learn from these cases by recognizing the need for stringent email security protocols and proactive measures to mitigate potential risks.

By analyzing these breaches, we can identify current best practices for email security.

Multi Factor Authentication (MFA)

One of the most effective ways to fortify your email security is by implementing multi factor authentication. MFA requires users to provide multiple forms of identification, significantly reducing the chances of unauthorized access, even if login credentials are compromised. Businesses should adopt MFA as a standard practice.

Regular Employee Training

One of the most common entry points for cyberattacks is human error. Regular employee training is vital for raising awareness about the risks associated with email, phishing, and malware. Your employees are your frontline defenders; they must be educated and vigilant.

Advanced Email Filtering

Modern email filtering solutions use AI and machine learning to detect and block suspicious emails. By adopting advanced email filtering, you can significantly reduce the chances of phishing attacks and malware-infected attachments.

Email Encryption

Encrypting sensitive email content ensures that even if a message is intercepted, its content remains secure and inaccessible to unauthorized parties.

Your Trusted Partner in Email Security: Galaxy IT

The security built into your Gmail or Outlook account isn’t enough. They don’t have the advanced monitoring and protection capabilities needed to safeguard your corporate communication. That’s where we come in.

Galaxy IT specializes in providing comprehensive and advanced email security solutions for businesses of all sizes. We provide top-tier email security services to ensure that your email communication remains impenetrable, your data is protected, and your business operates seamlessly.

For a comprehensive evaluation of your email security needs and to learn more about Galaxy IT’s email security services, please contact us. In this digital age, your business deserves nothing less than the best protection against cyber threats.